Head Librarian and Chief Executive Officer - NEMI Public Library

Deadline to apply: January 24, 2020 at 5pm

JOB POSTING

The Northeastern Manitoulin and the Islands Public Library Board seeks a Head Librarian/CEO on a part-time basis (currently 23 hrs/week). The ideal applicant will have strong leadership skills and be an active community member. A broad range of library service skills and experience will help to develop staff and programs as well as assist in the upgrade of the integrated library system.

The library is located in the Port of Little Current on Ontario’s beautiful Manitoulin Island and serves a population of over 2,500 (winter) and 10,000 (summer). The successful candidate will oversee two part-time staff, one or more casual staff and summer students. The library has a growing collection in excess of 16,000 titles. In addition to its print volumes, the library offers access to Overdrive e-books, DVDs, periodicals and audio books. Further, access to computers, databases and the internet is also provided to its patrons.

Manitoulin Island is an area rich in natural beauty and renowned for the adjacent cruising waters of the North Channel of Lake Huron. Accordingly, seasonal residents, boaters, tourists and retirees are attracted to its fabric of small, vibrant communities scattered across a rural background of fields and forest. This public library has become an active community hub, supporting and promoting arts and culture through programming that includes exhibits, painting and craft workshops, author readings, and technology classes for seniors. The library further supports local history and genealogical research.

See below for the full job description.

QUALIFICATIONS

The ideal candidate should have a combination of library-related post-secondary education and experience in the delivery of progressive library programs and services in a public setting. Candidates with a combination of some of the desired qualifications and a willingness to participate in a self-directed program of training satisfactory to the Board will also be considered.

Prior completion of the EXCEL Certificate in Managing a Small Public Library program would be an asset. Knowledge of the Public Libraries Act and both current and emerging technologies in public libraries service are essential attributes. The Board seeks a leader possessing sound skills in the use of Microsoft Office software, library technology and social media who will apply their written and verbal communication skills to interact effectively with a broadening scope of patrons.

The Board recognizes that the library represents a valued community service and seeks a Head Librarian/CEO who will maintain a welcoming environment in accordance with the Board’s vision. While not essential, a valid driver’s licence would be an asset.

Prior to commencing employment, the successful candidate will be required to provide a current Vulnerable Sector Screening Check satisfactory to the Library Board.

Competitive remuneration commensurate with training and experience.

HOW TO APPLY

Applicants should deliver a resume and covering letter by any one of the following means:

  • In person to: 50 Meredith Street West, Little Current, ON
  • By mail to: NEMI Library Hiring Committee P.O. Box 790, Little Current, ON, P0P 1K0
  • Or by email to: kgceolib@vianet.ca

Closing date: 24 January, 2020 at 5:00 p.m.

We thank all applicants for their submissions, only those selected for an interview will be acknowledged.

Job Description

Reports to: Library Board

Supervises: Support Staff and Summer Students

Employment Basis: Part Time

GENERAL OVERVIEW

The Librarian acts as the Library’s C.E.O., ensuring the continuity of a changing array of diverse library services in accordance with Board Policy and direction. Familiarity with the Public Libraries Act and other legislation pertinent to delivery of public library services is necessary to keep the Board and staff informed on changes to the working environment. Sensitive to community challenges and the preferences of all ages, the Librarian works as a team leader with support staff to deliver or co-ordinate programs and services that will meet the needs of library patrons, resident and seasonal alike, who are able to visit the library or require alternative outreach service delivery. Promotion of the library as an essential community service will build continuing support and intensity of usage.

DUTIES

Library Administration

  1. Prepare and implement community-appropriate plans and policies for the progressive development of the Library’s services and programs, as directed and approved by the Board.
  2. Propose lending, circulation and other policies, with outlines of accompanying rules and procedures for Board approval and subsequently implement.
  3. Assume responsibility for selection and acquisition of all library materials, including books, periodicals and other forms of media and equipment.
  4. . Organize, inventory and maintain the collection of library materials, regularly weeding out of date, damaged or unused items.
  5. Gather and compile such statistical data and prepare reports of the library’s activities to suit the requirements of government and other surveys and the needs of the Board.
  6. Monitor the operation and maintenance of the in-house Integrated Library System, recommending and co-ordinating measures for improvement and upgrading as necessary.
  7. Co-ordinate the preparation of program funding applications in conjunction with the assistance of municipal Economic Development staff and prepare the accompanying financial reports, as required.
  8. Maintain continuity of external relations with outside entities, including Ontario Library Services, the Ontario Library Association and other community libraries in the area. Act as the library’s representative for Ontario Library Service North. Participate in community and regional library networking activities.
  9. Develop plans for maintenance of the library web page, as hosted by to the Ontario Library Service, and other social media, e.g. Facebook.
  10. Act as Board Secretary, preparing agendas in conjunction with the Board Chair, attending all Board meetings, recording, preparing and distributing minutes thereof in accordance with Board direction.
  11. Maintain library policy manual and recommend amendments for Board approval.
  12. Monitor changes in legislation pertinent to the operations of the library and the activities of the Board and recommend appropriate action to the Board to ensure continued compliance.

Library Services (as staff scheduling requires, over and above delegation)

  1. Perform circulation functions in accordance with set procedures, including but not limited to checking-out and checking-in borrowed materials, placing of reserves and notifying patrons of availability, registration of new patrons.
  2. Accept and record bookings and payment of fines and fees.
  3. Call patrons regarding overdue materials.
  4. Provide reference services.
  5. Recommend to patrons suitable materials for all ages, in all formats.
  6. Locate and retrieve library materials for staff and patrons.
  7. Receive, verify and process Inter-Library Loan requests.
  8. Plan, organize, co-ordinate and supervise library programs for all age groups.
  9. Authorize general and program advertisements for publication by selected media and use appropriate social media to promote library services.
  10. Plan and organize book displays, exhibits, etc.
  11. Instruct and assist patrons in the use of library equipment and services, including the microfilm reader, internet access and email, as well as photocopy and fax services.
  12. Conduct library tours for class visits and other user groups.
  13. Open and close library facility in accordance with scheduled hours of public access.

Financial and Personnel Administration

  1. Prepare an annual operating budget with the participation and ultimate approval of the Board.
  2. Administer the approved budget with reference to periodic financial reports.
  3. Review and approve all expenditures of funds, including checking invoices and submitting then to the municipal office for processing and payment.
  4. Act as one of the library’s signing officers for issuance of cheques and execution of contracts.
  5. Maintain custody of petty cash fund, recording expenditures and obtaining replenishment.
  6. Attend to general accounting procedures as circumstances may require.
  7. Recruit, interview, hire and direct support staff and students.
  8. Supervise, evaluate and terminate staff and students in a consistent and documented manner.
  9. Monitor and approve staff and student timesheets for submission to the municipal office, with timely communication regarding changes in staffing, rates of pay, etc.
  10. Research, encourage and participate in staff training and development opportunities.

Other Functions

  1. Direct the organization of furniture and shelving.
  2. Co-ordinate with municipal staff the library’s needs for ongoing maintenance of building and grounds and notify in case of damage, equipment failure or unauthorized entry.
  3. To the extent not delegated, pick up, sort and distribute mail.

This summary reflects the general details of the principal duties of this position with the reasonable expectation of some other general duties as may be assigned from time to time.

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